What is Project Management & How to Create a Plan?

jaro education
23, August 2023
4:00 pm

Project planning is a crucial stage of project management that segregates important activities and distributes them to the stakeholders according to the time frame and available resources. The project manager produces a project plan, which lays out project requirements, during the project planning stage. Setting project goals, drawing out the project timeline and allocating project resources are parts of project planning.

In the era of digital transformation, managing a project has become seamless. Project managers can allocate projects to their teams and set the outline and deadline besides hassle-free project tracking by employing different tools. But to become a successful project manager, it is essential to know how to create a plan for managing a project. By taking a project management course, professionals can come up with strong and workable project management plans. The Executive Certificate Program in Advanced Project Management and Analytics at NITIE is one such course that makes you aware of the techniques and tools to excel in project management. To learn more about the programme highlights of NITIE project management, enroll with Jaro Education.

What is project planning?

A project has five stages: initiation, planning, implementation, tracking, controlling, and closing. Planning is the second phase of the project life cycle, in which a plan is developed following the initiation phase so that the execution process may begin. The project plan acts as a road map for the whole project management process. It includes defining objectives, explanation of the scope, scheduling tasks and generating process reports.

A project plan, also known as a work plan, is a blueprint of the goals, objectives, and activities that your team must complete for a certain project. Your project plan should include information about your project’s timeline, scope, due dates, and deliverables at each stage of the project’s lifespan. However, not all project planning methods are created equal, which causes some teams to underutilise or ignore them entirely. To create a successful project plan, one must be systematic (following a set of processes), detailed, and clear about their concepts and execution approach.

How to create a project plan?

To create a project plan, project managers can follow various steps. The vital project planning steps are a matter of discussion in this segment.

State the roles

Within the business, stakeholders have a range of duties. They may be asked to make choices, bring in money, and perform other tasks on occasion.

Define stakeholders

A stakeholder is somebody who has an interest in the project. As a result, every person, entity, or party interested in the outcomes of a company’s actions is called a stakeholder.

Introduce stakeholders

It is critical to plan formal or informal meetings with each team member at key stages of the project. Before beginning the project, concerns such as scope, goals, timetable, revenue, and roles should be considered.

Build objectives

Building objectives is critical for preparing for personal transformation and achieving project goals. It acts as a foundation for performance management and motivates and concentrates attention.